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HCHNA Board Meeting Minutes

Thursday, July 30, 2020 at 7 p.m.
Deck of Jim & Hannah Volk’s Home
918 Hunter Lane

1. Convene meeting

Present:Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; Hannah Volk, secretary; and Tom Taylor, Mayor of Maryville

2. Food Truck Events

Food trucks provide an opportunity to socialize and enjoy new foods while keeping our distance. But according to current city code we may not do this.
◊ Friday, July 17th the HCHNA had scheduled a food truck at the corner of Stanley Ave. and S. Court St., but a complaint forced the food truck to leave. This was a surprise because a similar food truck event in June was not stopped. That’s when the Association learned that it was actually illegal to have food trucks in any residential area.
◊ Mayor Taylor explained that when the Food Truck Ordinance was originally approved it was restrictive with the idea that it is easier to ease restrictions than it is to increase them. He explained that the City was willing to work with residents to modify the city code. A coming work-session later in August can address the issue.
♦ Motion by Ann, seconded by Arian to form a subcommittee of Jim V. and Chris H. to look into the process of updating the food truck code carried unanimously

References

Maryville City Ordinance 2016-18
Parts relevant to our discussion:
Section 3 portion
“(b) Food trucks and food trailers. Food trucks and food trailers are prohibited from selling food on any public street, sidewalk, alley, trail or right-of-way or any City owned or controlled property including, but not limited to, parks unless approved by the City as part of a City permitted special event. …”
Section 4 portion
“(b) Location. … A mobile food vender under this section must have written permission from a private property owner for setting up for each location. The mobile food vendor must provide a copy of such written permission upon demand to City officials. No mobile food vendor on private property shall do business or operate with fifty (50) feet of any property line of any lot used for residential purposes. …”
Complete Food Truck Ordinance for Maryville

Knoxville City Ordinance Approved on 4/26/2016
Portions relavent to our discussion:
“d. Zoning District Restrictions.
Division 1. Generally
e. Mobile Food Unit.
A Mobile Food Unit (“MFU”) is an enclosed unit, truck, or trailer, or similar vehicle-mounted unit that:
i. Is mobile or capable of being moved by a licensed motor vehicle;
ii. May or may not be independent with respect to water, waste water, and power utilities;
iii. Is used for the preparation, sale, or donation of On-site Prepared Food;
iv. Is not a Pedestrian Vendor as defined and regulated in Sections 16-317 and 16-329 of the Code of Ordinances; and
v. Does not exceed thirty-five (35) feet in length and nine (9) feet in width; and
vi. Is not eligible for an exemption under this Article.

…ii. Residential Districts.
For the purposes of this section, Residential Districts refer to R-1, R-1A, R-1E, EN-1 & 2, R-2, R-3, RP-1, RP-2, RP-3, SW-1, and TND-1. In Residential zones, MFUs are permitted to operate only as part of an event that is sponsored or hosted by a neighborhood association, by a homeowners’ association, a non-profit corporation or by the City of Knoxville or another governmental entity. For the purposes of this section, a neighborhood association is any group registered with the City’s Office of Neighborhoods and a homeowners’ association is any non-profit corporation existing under the laws of the State of Tennessee, including, but not limited to, the Horizontal Property Act and the Tennessee Condominium Act of 2008 . . . A non-profit organization is a charitable organization that has a tax exempt 501(c)(3) status as determined by the Internal Revenue Service. As part of the event, a road closure permit is required if the MFUs will be operating from or in the right-of-way.
Complete Food Truck Ordinance for Knoxville

3. Adjournment at 7:26 p.m.

♦ Motion by Jennifer, seconded by Chris to adjourn carried unanimously

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; and Hannah Volk, secretary

HCHNA Board Meeting Minutes

Thursday, June 18, 2020 at 7 p.m.
In the backyard of Bond Almand, 318 Indiana Ave.

Also via Zoom

1. The meeting convened at 7:13 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford via Zoom, member-at-large; Hannah Volk, secretary; Chris Arnett, member; and Joe Pickett, member

2. Treasurer’s Report

Balance: $4,057.04 not including expenses presented today.
♦ Motion by Jennifer, seconded by Chris to approve the treasurer’s report carried unanimously

3. Approve May 21, 2020 Minutes

♦ Motion by Jeff, seconded by Chris A to approve minutes carried unanimously

4. Events

During the Italian Apron Italian Kitchen Food Truck event someone in a purple 90’s Ford Ranger caused some distruption, but otherwise everything went well and the owners of the Food Truck would like to come back.
June 25 Pops’n Tees event from 7 to 9 p.m. at the College Hill Park. The Pop’s Food truck sells gourmet popsicles. If the Pop’s Food Truck cannot come then we can just make ice cream. We will sell our College Hill tee shirts. One idea is that if someone buys a tee shirt then they get a tee shirt. Publication of the event will be via Facebook, the website, and the sandwidch signs.
We are looking into a barbacue food truck. We don’t have a July meeting, but we can approve an event by email

5. Tables and Chairs for Events

The 2 6-foot tables and 4 folding chairs
♦ Motion by Chris, seconded by Susan to approve the expenditure of $188.55 for tables and chairs for the Association carried unanimously

6. Neighborhood Directory Survey

View survey form
There is some tweaking with the questions yet to do to get understand the gifts our neighbors have. This information will be used for a neighborhood directory as well as find out who would like to volunteer for various events and tasks. After it goes to the neighborhood we will go door-to-door to gather information; a tablet will be used to input the information immediately.
The form asks:

 Email
 Last Name
 First Name
 Best contact person in your household
 If you are a homeowner
 Names of children or others in the household
 Birthdays of household members
 Street number
 Street name
 Home phone
 Cell phone
 Whether you want your phone number listed
 Whether you want your email listed
 Best way to contact you
 Whether you would like news and updates from HCHNA
 Would you like to volunteer for HCHNA activities
 Which days if yes
 Pets in your household
 Whether you own a business and its website if you do
 Trusted contractors, tradespeople, or craftspeople to add to the directory

7. Flag Display

A small percentage of flags become unusable or disappear so 30 new 12×18 inch flags per purchased for $64.85 July 4th is Saturday so the flags will be put out the Thursday before on the porch of 918 Hunter Lane.
♦ Motion by Jennifer, seconded by Chris to spend $64.85 to purchase flags carried unanimously

8. Other

Toilet issue – a house on Indiana Ave. has had a toilet on its porch for months. Information about the house and the code enforcement officer will be circulated to the neighborhood in the hope that the toliet on the porch can be removed.
Some people are concerned about the yearly fees that are at $35 so there was consensus to have a senior citizen rate of $25; the dues were frozen for 15 years previously. Some people were confused about the nature of the Association thinking that they are paying out money without getting anything back. But, the dues are used for things that benefit the entire neighborhood. The year the directory came out was a good year for dues. Check into putting a donation button on the website. Maybe some members can “adopt” a family and pay their dues.
♦ Motion by Chris A, seconded by Chris to have a $25 senior citizen dues level carried unanimously

9. Adjournment at 8:08 p.m.

Motion by Jeff, seconded by Jennifer to adjourn carried unanimously

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; and Hannah Volk, secretary

Thursday, May 21, 2020 at 7 p.m.
In the backyard of Chris and Jennifer Hackler’s home, 256 Wilson Ave.
Also via Zoom

1. The meeting convened at 7:22 p.m.

2. Treasurer’s Report

The current balance is $5,422.74 after recent expenses for gift cards.
Motion by Chris H., seconded by Jennifer H. to approve the report carried unanimously

3. Approve Minutes

April 16
March 26
Motion by Jennifer H., seconded by Chris H. to approve the minutes carried unanimously

4. Recent/Future Activities

The Neighborhood Cleanup picked up local debris. There were lots of cigarette butts, but no needles
Picnic ideas with each family in its own space, but together in a spacious venue. There could be a food truck in June at the intersection of Court St. and Stanley Ave. Maybe have tables nearby in the alley
Put out flags for 4th of July, 1 flag per house

5. Welcome Letter and Packet

A new welcome letter has been created, but we need money for folders. Included are gift cards to local restaurants.
Motion by Jeff, seconded by Bond to spend $50 for new supplies for the welcome packet carried unanimously

6. Neighborhood Directory Survey

View survey form There was a discussion about what questions to ask; the survey will be used to put together a local directory. The Board should take the survey and make suggestions.

7. Groups

Groups are designed to use the preferred method to contact people; it can be used for messages to the neighborhood such as about lost pets.

Text Messaging-Group
Master Emailing-Group

So far $100 spent to set up these groups with Molly spending 4 hours setting up phone calls and creating the survey.
Motion by Bond, seconded by Susan to budget up to $500 for creating the groups and survey work carried unanimously

8. Bricks

We have 30 commemorative bricks in the College Hill Park. We have found a company that can fill new orders. It would be good to have a page on the website where people could order bricks.

9. Next Meeting Thursday June 18

At the home of Bond Almand, 318 Indiana Ave.

10. Other

Brenda Bell reported that there were no new requests in the past few weeks for help in our neighborhood due to corvid19.
It was agreed the neighgorhood tee shirts with our logo on the front and #thedistrictlife on the back should sell at $25 each
Motion by Jeff, seconded by Susan to budget $600 to purchase tee shirts carried unanimously
Our logo could be printed on banners that could be displayed on porches or in windows of neighborhood homes as well.
Motion by Bond, seconded by Ann to budget $100 for stickers with our logo carried unanimously
Perhaps we can have a yard sale later in the summer
There is a vacant home on Indiana with a great deal of clutter on the porch including a toilet. Ask the city if anything can be done about this.

11. Adjournment

8:45 p.m.

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; and Hannah Volk, secretary

end May 21, 2020 minutes

HCHNA Board Meeting Minutes

Thursday, April 16, 2020 at 7 p.m.
Via zoom

1. Meeting Convened at 7:06 p.m.

Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Ann Tedford, member-at-large; and Hannah Volk, secretary

2. Treasurer’s Report

No changes since no credit or debits in past month

3. Spring Cleanup

Saturday, April 25: Supplies will be located near carport behind the McNaughton home, 103 Stanley Ave.; put collected trash in whatever trash cans are available. Start about 10 a.m.; there will be a list of streets to work.

4. Other Events?

Maybe have a ‘Coming Out Party’ at the College Hill Park where we can still observe social distancing.

5. Neighborhood Mutual Aid Network

Jennifer H. will follow up on this.

6. Next Meeting May 21

Assess one week before, but maybe we can meet outdoors. If we bring our own chairs and snacks we can spread out and at least see each other.

7. Other

We need to figure out how to make the Fall Gathering extra special.
Maryville College is making some of their dormitories available to Blount Memorial Hospital staff. HCHNA wants to do something for them such as gift cards to some local businesses.
Motion by Chris H., seconded by Jennifer H. to budget $100 in gift cards from the Corner Market and $100 from Vienna Coffee House to give to BMH staff at the dorms carried unanimously
Maryville College has some stranded students in some dorms. There was a discussion as to how we could help them. Since dining facilities are now limited maybe we could make them some chili or purchase gift cards for them.

8. Adjournment – 7:51 p.m.

Motion by Jennifer H., seconded by Chris H. carried unanimously

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; and Hannah Volk, secretary

end April 16, 2020 minutes

HCHNA Board Meeting Minutes
Thursday, March 26, 2020 at 7 p.m.
Via GoToMeeting

Note: The original minutes were lost; these minutes are from memory with help from others who were there.

1. The meeting convened at 7:00 p.m.: Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; Hannah Volk, secretary; Brenda Bell, member leading the Neighborhood Mutual Aid Network.
2. Treasurer’s Report: Balance: $5,622.74
Motion to approve the Treasurer’s Report carried unanimously
3. Approve February 10 meeting minutes: Motion to approve the minutes carried unanimously
4. Neighborhood Mutual Aid Network: A flyer to distribute in the neighborhood and a survey are being prepared.
5. Reschedule Events: We may be able to conduct the neighborhood cleanup. We will have to wait to see what other events we can hold.
6. Montvale Project: The Maryville City Council is supportive of safe ways to cross this highway.
7. Next Meeting: April 16 will most likely be an electronic meeting.
8. Other
9. Adjournment: 8:00 p.m.

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; and Hannah Volk, secretary

end March 26, 2020 minutes

HCHNA Board Meeting Minutes
Monday, Feb. 10, 2020 at 7 p.m.
918 Hunter Lane

1. The meeting convened at 7:20 p.m.

Welcome new board members Susan, Bond and Ann

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; Hannah Volk, secretary; and Anita Blatnik

2. Evaluate Annual Meeting

The turnout included over 20 people and we had a robust discussion.

3. Treasurer’s Report

Balance: $5,167.75 less an unauthorized $50 PayPal withdrawal to a Wells Fargo account^*
Motion by Jennifer, seconded by Chris unanimously carried

4. Membership Report

We have 18 homes that have paid dues for 2020. We discussed how to approach asking for dues.

5. Approve December’s Meeting Minutes

Motion by Jeff, seconded by Chrissy approved with three abstentions

6. Accept January’s Annual Meeting Minutes

Motion by Jennifer, seconded by Chris approved unanimously

7. Review First 4 Meeting Dates

The Board may pick any date and time. Some members have asked whether meetings could be scheduled for a different day of the week or at least not on the first Monday. The Board discussed using the third Thursday for the most part.

March 26 (4th Thursday) McNaughton home, 103 Stanley Ave.
April 16 Mills home, 116 Indiana Ave.
May 21 Schratter/Weilbaecher home, 919 S. Court St.
June 18 Bond home, 318 Indiana Ave.
July: no meeting

Motion to approve dates by Chris, seconded by Ann unanimously approved
Motion to approve hosts by Chrissy, seconded by Susan unanimously approved

8. Review Activity Dates for Spring and Summer

Park Spruce up: March 28
Porch Party: April 18, 5 to 8 p.m. starting with one location probably the Gray Tower
Neighborhood Cleanup: April 25
Yard Sale: May 16
Flag Display: Flags will be available for pickup on Wednesday, July 1 at 918 Hunter Lane
Maybe combine the Freedom Picnic with the Fall Gathering and call it the Harvest Picnic

Motion by Chrissy, second by Bond to budget $20 for replacement flags carried unanimously

9. Montvale Project Discussion

This project has been in the works for a long time with several changes. There are still concerns about safely crossing the street. Two crosswalks is just not enough with a three-lane road because although traffic should stop for individuals in the crosswalk it does not reliably stop and students from east of Montvale would need to cross Montvale on their way to one of three schools. Montvale Road also poses a challenge connecting the greenbelt on either side of it. The greenbelt is used by members of the public beyond just the College Hill District.

A more dependable way to cross is sought. A stoplight, an overpass, or an underpass would accomplish this. A subcommittee of Chris Hackler, Anita Blatnik, and Jim Volk formed to work on this issue further.

10. Other

Bricks R Us sent samples. They have options such as putting the logo on the bricks. A list will be provided to get caught up on brick orders.
HCHNA tents are in bad shape so we may want to purchase additional tents.

11. Adjourn

Motion to adjourn carried unanimously at 8:42 p.m.

^*The PayPal payment was a mistake and the money refunded. The HCHNA account was removed as an option from the PayPal account.

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Susan Mills, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Bond Almand, member-at-large; Ann Tedford, member-at-large; and Hannah Volk, secretary

end Feb. 10

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Jan. 18, 2020 Annual Meeting Minutes
10:30 a.m. at Southern Grace Coffee Co.
312 Tedford St.

1. The Meeting Convened shortly after 10:30 a.m.

Introductions all around.
Present: Jim Volk, president; Jeff McNaughton, acting treasurer; Jennifer Hackler, membership chair; Laura Hasson Antonucci, stepping down as social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Hannah Volk, secretary also present were more than 20 others from the neighborhood

2. Activities

Jim Volk went over the activities listed below. He credited Chris Hackler with the use of postcards for the Home Tour and neighborhood communication.

Spring: Progressive Dinner, neighborhood cleanup and College Park plantings
Summer: Picnic and Flag display and Home Tour
Fall: Fall Gathering
Winter: Luminary display

Jeff McNaughton went over the costs associated with our activities; he made clear that anyone could look over the books.

3. Elections

Current Board: Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, acting treasurer; Jennifer Hackler, membership chair; Laura Hasson Antonucci, stepping down as social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Hannah Volk, secretary and two vacant member-at-large positions

Under our bylaws all officers except one member-at-large are elected in odd-numbered years; an additional member-at-large is elected in even-numbered years. All serve two-year terms.

Because of current vacancies we need to elect: a treasurer, a social chair, and two member-at-large positions. The nominations from the floor were:

treasurer: Jeff McNaughton
social chair: Susan Mills
member-at-large for a 2-year term: Bond Almand
member-at-large for a 1-year term: Ann Tedford

Motion by Chrissy McNaughton, seconded by Chris Arnette to confirm the nominations carried unanimously

4. Presentation

Kelly Dugan, Senior Planner with the city of Maryville and Kevin Stoltenberg, City Engineer

Local Historic District — National Register Historic District
Kelly Dugan begin by distributing literature on the difference between local historic districts and buildings that are on the national register as well as a map of the College Hill District.

We live in a local historic district called College Hill that was established in the 1990’s. It is a geographic area roughly bound by S. Court St., Wilson Ave., Montvale Rd., and Goddard. The purpose of this type of designation is to protect the historic nature of the neighborhood through a design review process. Modifications to the exterior of homes must be approved by the Historic Zoning Commission (HZC); applications are available online at https://www.maryvillegov.com/boards-and-commissions.html. In the future it may be possible to receive administrative approval for small changes and so not need HZC approval.

In our district contributing buildings are those built before 1950 that have not been altered in such a way as to remove the historic nature of the building. If a building is restored after the district was established, please let Kelly Dugan know about this change so that it can be counted as a contributing building. Kelly updated the group about the home at 341 Indiana Ave. It was originally a single-family home but then was cut up into a number of apartments. The rules of the district are clear in that if a building is unoccupied for a set period of time the building must revert to its original use and such is the case with 341 Indiana. An electrical permit was issued for one of the apartments so that work to restore the home may proceed.

The National Register is a list of properties deemed worthy of preservation. A national register historic district does not come with the protections that a local historic district has. There are some tax incentives to improve the listed buildings as long as those buildings are income-producing.

Observations — Residents of College Hill have noticed that there are large piles of debris on the right-of-way at times. The city collects these but only at designated times; the debris is not supposed to be put out until the day before pickup and it should not be mixed with brush. Part of the problem may be that there are many rentals in the district and move-out dates are frequently at the beginning or the ending of the month while bulk collection is mid-month. Kevin Stoltenberg said that he would discuss the problem with the sanitation director. Problems with debris should be reported to Debbie Yarnell at dyarnell@maryville-tn.gov or (865) 273-3508. Non-conforming construction should be referred to Kelly Dugan at ksduggan@maryville-tn.gov or (865) 273-3502. The Neighborhood Association may also convey complaints to the city, but it has no enforcement authority.

Montvale Road Project —Kevin Stoltenberg explained that currently the plan is to expand Montvale to three lanes with sidewalks on both sides; the west side will have a wider sidewalk to accommodate bicycles. A cross walk will be added approximately midway between Indiana and Miller avenues; this is in addition to the crosswalk at Goddard Ave. The crosswalks will have a refuge island in the center lane with clear signage; someday there may be some sort of beacons to alert drivers. No stoplights are planned.

Discussion —Pedestrian safety especially for children was the main concern. Busy streets bound the College Hill Historic District on the east and west and there are no stoplights on either side of the district to connect pedestrians with areas beyond the district. Mountain View Avenue travels west off of Montvale Road and leads directly to an elementary school and indirectly to both the high and middle schools. There was fear that drivers would not see students in time to stop if just a crosswalk is available.

5. Other

None

6. Adjournment

11:41 a.m.

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end Jan. 18, 2020 Annual Meeting Minutes

Minutes of Monday, Dec. 9, 2019 Board Meeting
7 p.m. at the home of Jeff and Chrissy McNaughton
103 Stanley Ave.

1. Convened meeting at 7:15 p.m.

2. Treasurer’s Report

Current balance: $5,400.98
Fall Gathering expenses totaled $734.05; this included the obstacle course, food, and other supplies.
Motion by Jennifer, seconded by Chris to approve the report carried unanimously

3. Approve Minutes of Nov. 4th

Motion by Jennifer, seconded by Chrissy to approve the minutes carried unanimously

4. Annual Meeting

Saturday, Jan. 18 at 10:30
Southern Grace Coffee Co. may be a good venue

5. Year’s Calendar of Events for 2020

January: Annual Meeting on the 18th February: Board Meeting on the 10th hosted by Chris & Jennifer Hackler March: Board Meeting on the 2nd hosted by Ariane Schratter & Adam Weilbaecher College Hill Park Work Day on the 7th at 10 a.m. Porch/Deck Neighborhood Party – Hosts will receive some compensation to help with expenses April: Board Meeting on the 6th hosted by Jim & Hannah Volk Schedule Neighborhood Cleanup May: Board Meeting on the 4th hosted by Jeff & Chrissy McNaughton June: Board Meeting on the 1st hosted by Chris & Jennifer Hackler Schedule Freedom Picnic July: No Board Meeting Flag Display – pick up flags on Wednesday, July 1 from 918 Hunter Lane August: Board Meeting on the 3rd hosted by hosted by Ariane Schratter & Adam Weilbaecher September: Board Meeting on the 14th hosted by Jim & Hannah Volk October: Board Meeting on the 12th hosted by Jeff & Chrissy McNaughton Fall Gathering – probably on the 25th November: Board Meeting on the 2nd hosted by Chris & Jennifer Hackler December: Board Meeting on the 7th hosted by Jim & Hannah Volk Luminary Build – probably on the 20th

6. Commemorative Bricks

Bricks R Us out of Miami charges $19 per engraved brick plus shipping; we will get a sample to check their work.

7. Other

Some edging at College Hill Park would enhance the flower bed.
Pictures of a zig-zag type of traffic calming strategy will be presented at the annual meeting

8. Adjournment 8:02 p.m.

Motion by Jeff, seconded by Jennifer to adjourn carried unanimously

Minutes for Monday, Nov. 4 Board Meeting
7 p.m. at the Home of Jim and Hannah Volk
918 Hunter Lane

1. Convene meeting 7:09 p.m.

Present: Jim Volk, president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Hannah Volk, secretary; and member Ryan Smith

2. Treasurer’s Report

The balance is $6,065.03 not including expenses for Fall Gathering and recent dues.
Motion by Chris, seconded by Jennifer to approve the Treasurer’s Report carried unanimously

3. Approve Minutes of October 7th and 14th

Motion by Chrissy, seconded by Chris to approve the minutes carried unanimously

4. Luminary Details

Luminary assembly begins at 1:30 p.m. on Sunday, Dec. 22 at 918 Hunter Lane.
In case of bad weather the Volk’s will call the luminary team.

5. Annual Meeting

The meeting is scheduled for Saturday, Jan 18, 2020 at 10:30 a.m. with Kelly Duggan of Maryville’s Community Development Department as the featured speaker
In the business portion of the meeting we need to elect two members-at-large, a social chair, and a treasurer.
Location: Wright House might be a good location with parking at the dorms; maybe we could have a raffle to spice up the meeting. Refreshments will be provided.

6. Progressive Dinner

It may be time to change up the progressive dinner for some other event such as wine tasting; we can discuss this further in December.

7. Other

Participation is a problem. We may be lacking in communication and people are busy. We should publish a yearly calendar and perhaps do more leg work to inform the neighborhood about our existence. We may want to invest in some advertising; Ryan had some ideas regarding this.
Turnout for the Fall Gathering was low. Weather may have been a factor and the start time was earlier this year. Next year’s date for this event will be before Halloween. We are considering inviting other local groups. As a side note we’ve added apple cider to the menu.
We should set the calendar at the December meeting after consulting other calendars for conflicts. We should have some sort of spring event, it can be different from year to year. We may want to consider a cemetery tour.
Ask city to add a traffic calming zig zag to slow down traffic on Indiana, Wilson, and Waller.
It would be nice to have a HCHNA Tree at the Blount County grounds for Christmas and maybe one in College Hill Park as well.
We have three spare banners; perhaps we could find additional places in the neighborhood to display them.
Add commemorative bricks to the December agenda.

8. Adjournment at 8:10 p.m.

Motion by Jennifer, seconded by Chris to adjourn the meeting carried unanimously

Minutes for Monday, Oct. 14, 2019 Board Meeting
7 p.m. at the Home of Jennifer and Chris Hackler
256 Wilson Avenue

1. The meeting convened at 7:17 p.m.

Present: Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Hannah Volk, secretary

2. Financial Update

Overall:
The current balance is $6,079.29. We want to have our books audited; it may be possible to have a Maryville College student do this.
Home Tour Results:
We netted approximately $900 to $1,000 – It was benificial to overlap with Maryville College events. Information about each home on the tour was printed on a large postcard with the picture of the home on one side and a description on the other side.
We may want to distribute the remaining cards at Maryville College’s Homecoming Game. Homeowners would have the option of showing their homes.
Fall Gathering Budget: $60 for 60 hotdogs plus $422.65 for other items including the bounce house, sour cream, hot sauce, taco sauce, shredded cheese, chopped onions, peppers, and Fretos. We will need to check on whether we can have a fire; if so, we need to get the fire going an hour before the gathering. We also need to promote the cake walk and the chili cookoff; include vegetarian varieties. We agreed on a new rule; whoever won last year becomes the house chili and not eligible to compete in the current year.
Lumminary Budget: All we need is sand and that is inexpensive. Assembling the luminaries begins at 1 p.m. on Sunday, Dec. 22 at 918 Hunter Lane. We can advertise on Facebook.
Annual Meeting Budget: We spent $200 last year; we will look into renting the Chilhowee Club or the Wright House.
Total Dues: 37 homes paid dues at $35 each for a total of $1295.

Motion by Chrissy, seconded by Jennifer to approve financial update carried unanimously

3. Other

Recipe books: We can start collecting recipes at the Fall Gathering. It could be sold as a fund raiser and it would be fun. Maybe have the recipe contributer write out part of the recipe in their own handwritting. Break up the recipes in sections according to type of food. Add a story about the recipes to add interest.
Neighborhood directory: We need to assemble a list of questions we need to ask, we could even collect information about a possible recipe. Let’s get a questionair ready by the Fall Gathering and set a day to work each street.
We need to circulate rules about boats parked on the street.
We need to get caught up on brick orders. Bricks are $12 each. We may want to contact Cut In Stone, ElDorado, Texas or Bricks R Us for engraving.
Stone: We could have a stone installed at the College Hill Park with our logo on it.
College Hill Park has gotten a face lift with new major plantings including trees and shrubs.
Create a page on the website where people can purchase bricks, tee shirts.
Look into more banners for the neighborhood.
Look into vintage stop signs. It was felt that more stop signs are needed.

4. Adjourned at 8:47 p.m.

Motion to adjourn made by Jennifer, seconded by Chris carried unanimously

Next Meeting

Monday, Nov. 4 at the Volk’s, 918 Hunter Lane

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Meredith Fuller, member-at-large; Hannah Volk, secretary and a vacant member-at-large

Minutes for Monday, Oct. 7, 2019 Board Meeting
7 p.m. Maryville Corner Market
800 Montvale Road

1. Convene meeting 7:07 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jennifer Hackler, membership chair;
Chris Hackler welcome chair; Hannah Volk, secretary; and Meredith Fuller

2. Recap of e-vote

The e-vote to accept the resignation of Todd Hasson and confirm the appointment of Jeff McNaughton as Treasury Chair carried
Motion to approve the e-vote made by Jennifer, seconded by Chris carried unanimously

3. Approve Treasurer’s Report

Both the president and Jeff can be signatories on the account and Jeff will be keeping tabs on the account. We should consider doing an audit on our account.

4. Approve September Meeting Minutes

Motion by Ariane, seconded by Chris carried unanimously

5. Home Tour Details

Large post-cards with a photo of a particular home on one side with the details of that home on the back side were well recieved by visitors. The cards were an inexpensive and flexible way to present the information. Doing a tour every other year may be a good time frame. We can coordinate with Maryville College and do specialty tours such as a haunted tour just to keep the event fresh.

6. Fall Gathering: Sunday, Nov. 3 from 1 to 4 p.m.

This event may move to 918 Hunter Lane

7. Further discussion of the request of the Young Life Organization

The Young Life Organization would like to purchase a home on E. Goddard for their organization.
Discussion: The idea that this group would need parking for up to 50 cars struck the board as excessive. Young Life would need an exception to use the home for their organization and the board felt that this would weaken the historic district.

8. Other

Michelle resigned from the Board due to personal circumstances and the Corner Market will no longer be available for the monthly board meetings.
Motion to regretfully accept the resignation of Michelle made by Chris, seconded by Ariane carried unanimously
Motion to appoint Meredith Fuller as a member-at-large carried unanimously
Vienna Coffee House was suggested as a venu for the annual meeting in January.
A neighborhood cook book and possibly providing a homemade meal might make a good fund-raiser. A cook book might just be fun; we should solicit recipes at the Fall Gathering.
Luminary assembly is planned for December 22; location will be determined next month.
Due to schedules there will be another board meeting next week to address our finances and any other items that are needed. We will meet at the home of Jennifer and Chris, 256 Wilson Ave.

9. Adjourn at 7:47 p.m.

Motion by Jennifer, seconded by Chris carried unanimously

Next Meeting

Monday, Oct. 14 at 256 Wilson Ave.

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jeff McNaughton, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop transitioning to Meredith Fuller, member-at-large; Hannah Volk, secretary and a vacant member-at-large

Minutes for Monday, Sept. 9, 2019 Board Meeting
7 p.m. Maryville Corner Market
800 Montvale Road

1. The Meeting Covened at 7:09 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Jeff McNaughton, member-at-large; Hannah Volk, secretary; Paul Law of Blount County Young Life; and Brett Heppner, financial Chair of Young Life.

Earlier that day Todd Hasson sent his regretes that he would no longer be able to serve as treasurer.
Jeff McNaughton said that he would be willing to serve as treasurer.
The next week the Board voted to accept Todd’s resignation and the appointment of Jeff as treasurer in an e-vote.

2. Approve Treasurer’s Report

deferred

3. Approve August Meeting Minutes

Motion by Jeff, seconded by Chrissy to approve the minutes carried unanimously

4. Home Tour Details

deferred

5. Fall Neighborhood Cleanup: Saturday, Sept. 21 from 10 a.m. to 1 p.m.

Jeff & Chrissy volunteered to have supplies available on their porch.

6. Fall Gathering: Sunday, Nov. 3 from 1 to 4 p.m.

Location: 206 Indiana Ave.

7. Repurpose of a home in the neighborhood

The Young Life Organization would like to purchase a home at 108 E. Goddard Ave.

Paul Law explained that Blount County Young Life has had a recent donation to purchase a home. The organization wants to use this home as an office, training center, and a place for the club to meet although they also meet in other places. The church accross the street would provide parking. The biggest group would be meeting Monday night and involve perhaps 50 cars. The outside would remain unchanged and they would keep the gazebo. Since leaders for their activites are drawn primarily from students, a location next to Maryville College would allow easy access for these students.
Since this home is in a historic district, the organization would need an exception for this use. They have spoken with the Histric Zoning Commission, but have not made a formal application. They are seeking our input.

8. Other

Kelly Duggan Maryville’s Community Development Department agreed to speak at our annual meeting in January.
With the influx of new renters has come parking problems; there are now boats parked on Stanley, a car with a flat tire, and a car parked on the grass. We need to find out the rules about parking and let the neighborhood know what they are.
The new street lights provide good security because they are so bright, but they also produce a lot of glare
The Board expressed a desire to purchase a brick in memory of Richard Bishop.

9. Adjournment at 7:56 p.m.

Motion by Laura, seconded by Jeff carried unanimously

Next Meeting

Monday, Oct. 7 at the Maryville Corner Market

Top

end Sept. 9, 2019 minutes

Minutes for Monday, Aug. 5, 2019 Board Meeting
7 p.m. 103 Stanley Ave.

1. Convene meeting at 7:24 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jennifer Hackler, membership chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Jeff McNaughton, member-at-large; Hannah Volk, secretary; and Joe Pickett

2. Approve Treasurer’s Report

Balance: deferred to September’s meeting.

3. Approve June Meeting Minutes

Motion by Jennifer, seconded by Chris to approve the minutes carried unanimously

4. Home Tour Results

Details of this were deffered to September’s meeting. In spite of the rain the attendence was good. The cards showing each home with the description on the back were popular and economical. It may be better to not date the cards and tickets. Vistors heard about the event on WBIR and The Daily Times. The postcard and ticket designs are saved on Vistaprint.

5. Fall Neighborhood Cleanup: Saturday, Sept. 21 from 10 a.m. to 1 p.m.

Hasson family will put out equipment on their front porch. If discarded needles are found call the police rather than handling them.

6. Fall Gathering: Sunday, Nov. 3 from 1 to 4 p.m.

The location was not determined. Possibilities include the Hasson, Volk, or Hackler homes.

7. Annual Meeting: Saturday, Jan 18, 2020 at 10:30 a.m.

Topic & Speaker Suggestions: Montvale Road update, Kelly Dugan could talk about the history of the District
Offices up for election: 2 members-at-large, one for a two-year term and one for a one-year term, plus a one-year replacement for the Social Chair

There are two member-at-large positions serving two-year terms, but one is elected in even years and the other on odd years along with the rest of the board.

At the last Annual Meeting Jeff McNaughton was elected for a one-year term for the even-year member-at-large so we need to elect an even-year member-at-large; that person will serve until 2022.

Chris Hackler moved into the empty Welcome Chair position from his member-at-large position when he still had one year to go so Michelle Bishop volunteered to finish that out. That means that there is a need for an odd-year member-at-large; that person will serve until 2021 when the rest of the board is up for election.

8. Other

341 Indiana update: The heirs prefer to sell the home split up into apartments whereas the City has determined that it should revert to a single-family home.
Magnolia Cemetery: communication to let neighborhood know when major changes are coming such as cutting down large trees might be worthwhile.
Wine Tasting: We have done this in the past and may want to do this every few years with the next time possibly spring 2021. In the past we used the Chilhowee Club, but we could use private homes to save on expenses. We would need a draw such as a story teller or a musical group.
College Hill Park needs needs edging around the corner flower bed to to contain the mulch
Planters on Wilson could slow the through traffic, but the City is unlikely to approve this.

9. Adjourn 8:12 p.m.

Motion by Jennifer, seconded by Jeff to adjourn was approved unanimously

Next Meeting

Monday, Sept. 9 at the Maryville Corner Market

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop, member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

Minutes for Monday, June 3, 2019 Board Meeting
7 p.m. Maryville Corner Market
800 Montvale Road

1. Convene meeting 7:18 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop (towards the end), member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

2. Approve Treasurer’s Report

Balance: $5,481.90 as of 4/3 but after expenses $4,905.84
Motion by Jennifer, seconded by Chris to approve the Report carried unanimously

3. Approve May Meeting Minutes

Motion by Jennifer, seconded by Jeff to approve the Minutes carried unanimously

4. Home Tour

The home tour is scheduled for Saturday, June 8, 1 to 5 p.m. with six homes on the tour. Each home has a connection to Maryville College.
Discussion: Details for Saturday were worked out at the Home Tour Meeting which met prior to the Board Meeting. Since tickets may be purchased at any site on the Tour each site will need cash-on-hand. There was publicity to promote the tour including and “Alive at Five” segment. Signage will direct visitors along the path in addition to a map.
Motion to authorize the Treasurer to disburse $100 per site for a total of $600 by Jennifer and seconded by Laura carried by 8 votes with the Treasurer abstaining.

5. Report on April 13th Neighborhood Sale

The Sale raised $244. Expenses included re-usable signage and flyers. There was a good turnout and people found the map useful.

6. Saturday, June 1 Freedom Picnic

The turnout at College Hill Park was low, only about 45 to 50 , even though the weather was excellent; Jennifer won the ice cream contest.

7. Other

Supplies for the flag display will be on the porch of the Volk Home on Wednesday, June 26.
Motion to authorize the purchase of 3 gift cards from Maryville Corner Market at $50 each for a total of $150 made by Laura, seconded Ariane and carried unanimously
There was a complaint about emails being used to solicit business; we will use a blind copy from now on.
The Social Chair would like to step down and will help train the replacement; there is a checklist for each event to make the job manageable.
Lynn Hurst’s father passed away at 100.
A house at 341 Indiana was being converted back to a single-family home from a multiple-unit house by the owner, but the owner has died and the heirs want to reconvert the house back to multiple apartments.

8. Adjournment 7:52 p.m.

Motion by Chris, seconded by Jennifer to adjourn carried unanimously

Next Meeting

Monday, August 5th at the Maryville Corner Market

Minutes of May 6, 2019 Board Meeting
7 p.m. Maryville Corner Market
800 Montvale Road

1. The meeting convened at 7:05 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Jennifer Hackler, membership chair; Chris Hackler welcome chair; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

2. Approve Treasurer’s Report

This item was defered to next month.

3. Approve April Meeting Minutes

Motion to approve the minutes was made by Jeff, seconded by Chris and carried unanimously.

4. Home Tour

The home tour is scheduled for Saturday, June 8, 1 to 5 p.m. with six homes on the tour. Each home has a connection to Maryville College. —

Details are coming together for this event. Maryville College would like to create a podcast regarding the Bicentennial tour. Tom Taylor will be in it to represent the Bicentennial. There was interest among the Board to represent HCHNA; the time commitment is about 30 minutes. A cost-effective way of presenting information on each home is through postcard-sized cards at each home. One side will feature a picture of the home while the other side a brief description; it would be good to add our logo to the card. The price is $30 for 50 postcards; it may be less with a larger order. Chilhowee Club should also be on the website map. Ariane and Adam’s home is a backup tour home.

Volunteers are needed at each home to collect tickets and help the homeowners with the guests. We may have the Vienna Coffee House truck available for refreshments.

5. Report on April 13th Neighborhood Sale

The full report will come next month; $244 was taken in.

6. Saturday, June 1 Freedom Picnic

College Hill Park from 5 to 8 p.m. HCHNA provides hot dogs and hamburgers — Last year people whose last name started with A to L brough desserts and those with M to Z brough side dishes.

7. Other

Supplies for the flag display will be on the porch of the Volk Home on Wednesday, June 26.

8. Adjournment at 8:00 p.m.

Motion to adjourn made by Chris, seconded by Jennifer and carried unanimously.

Next Meeting

June 3 at the Maryville Corner Market — Jeff and Chrissy McNaughton will be in charge of the food.

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop, member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

Minutes of Monday, April 1, 2019 Board Meeting
7 p.m. Maryville Corner Market
800 Montvale Road

1. The meeting convened at 7:13 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Jennifer Hackler membership chair; Chris Hackler, member-at-large; Michele Bishop, member-at-large; and Hannah Volk, secretary; Sabrina & Bill Coopman and Chris Arnette of the neighborhood

2. Approve Treasurer’s Report

Current Balance: $5,306.90
Motion by Luara to approve the report, seconded by Chrissy carried unanimously

3. Approve March Meeting Minutes

Motion by Todd, seconded by Chrissy to approve minutes carried unanimously

4. Yard Sale

Saturday, April 13 from 7 a.m. to 2 p.m. at the McNaughton home, 103 Stanley Ave. will be a fundraiser for the Association

Friday & Saturday, April 12-13 will be promoted as neighborhood yard sales with maps listing each location. Please let Jeff or Chrissy know your location by Monday. So far there has been one email response to this event.
Jeff: (919) 949-6074 — Chrissy: (919) 949-6075 or chrissy.mcnaughton@gmail.com
Items for the sale at the McNaughton home, may be taken there ahead of time to store in their portico, please call Jeff or Chrissy to let them know. The Association has tents if needed. Also, items from the Friday yard sales may be taken there to sell on Saturday.

Easels will be set up along with smaller signs and balloons at each home to alert people of the sale. We can publicize through facebook.

Also on Saturday, someone in the neighborhood wants to set up a table at the corner of Cates & Indiana for children to build art pieces from recycled items.

Motion by Todd, seconded by Chris H to approve a sum not-to-exceed $200 for expenditures related to the sale carried unanimously

5. Home Tour

Saturday, June 8, 1 to 5 p.m.
All the homes have a connection to Maryville College for this tour. The final list was reduced to 6 with 1 optional home in case it is needed. With the total time of four hours for the tour the number of homes must be limited. There were 7 homes in the last home tour in September of 2016.

1007 S. Court – Margie Ribble (1st home south of Wilson)
127 Wilson – Fred McArthur, former Maryville College Treasurer
723 S. Court – Wright House(2nd home north of Stanley) Maryville College
116 Indiana – Alicia/Bobby Luttrell pending no sale of the house
918 Hunter – Hannah/Jim Volk, built by Professor Hunter
400 Indiana – Bob Proffitt, former home of the college president
Optional: 919 S. Court – Ariane/Adam Schratter-Weilbaecher

Details: Research will be done for each home and each home will have a team to help with guests. Publicity can include “Live at 5” from WBIR possibly teaming up with Miss Olivia who’s cooking skills are featured on Wednesdays. We will look into having the Vienna Coffee Truck on Hunter Lane. Tickets are $15 each or 2 for $25. In the past Local realtors have contributed to our Association when they had homes listed on the home tour. We have had a home tour about every two to three years.

6. Flag Supply

We have 137 presentable flags and we need 160. Additional flags will be purchased and all flags and digging tools will be on the porch of the Volk home, 918 Hunter Lane, by Wednesday, June 26.
Motion by Chris A, seconded by Chris H to allow a sum not-to-exceed $50 for additional flag supplies carried unanimously

7. Communications and Block Captains

At our last meeting we discussed different ways to reach our neighbors including a simple post card listing dates of upcoming events, street captains, and the Nextdoor web community. Postcards will go out tomorrow to property owners to let them know of upcoming events and how to contact us.
Sabrina volunteered to be the block captain of N. Clark and Clarion. Duties of block captains include alerting the welcome chair about new people in the neighborhood and help with events.

8. Other

One host has turned in reciepts from the progressive dinner.
There does not seem to be an adequate way to inform homeowners that their home is in a historic distric of the rules concerning governing home projects.
The seal on city manhole covers might be a good design for a sticker.
AT&T is upgrading certain areas with fiber.

9. Adjournment at 8:06 p.m.

Motion by Todd, seconded by Laura to adjourn carried unanimously

Next Meeting

May 6 at the Corner Market

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop, member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

March Minutes

Minutes for March 4, 2019 Board Meeting
7 p.m. Maryville Corner Market
800 Montvale Road

1. The meeting convened at 7:15 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Jeff McNaughton, member-at-large; Hannah Volk, secretary; Chris Arnette, member of the Home Tour Committee;

2. Approve Treasurer’s Report

Balance: $5091.69; the progressive dinner was a bit to the positive by some $65.
Motion to approve made by Chris H, seconded by Laura carried unanimously

3. Approve February Meeting Minutes

Motion to approve made by Todd, seconded by Chris H carried unanimously

4. Progressive Dinner Update

Discussion: The dessert created by the Days was simply amazing; the expense was covered by dinner fees. This year the each host home had assitance; this cut down on paid diners since hosts and preparers do not pay, but it made preparation much easier. This dinner has never been used as a fund raiser, we just don’t want to loose money on it. We hosted 135 guests and the list is slowly growing.

5. Dates for Upcoming Events

Spring Neighborhood Cleanup: March 23 from 10 a.m. to 1 p.m.
Yardsale: Saturday, April 13 from 7 a.m. to 2 p.m.
Home Tour: Saturday, June 8 from 1 to 5 p.m.
Freedom Picnic: Saturday, June 1 from 3 to 6 p.m.
Flag Display: July 4th is a Thursday this year – plant no later than Wednesday, July 3 and pick up the following Sunday
Fall Neighborhood Cleanup: Saturday, Sept. 21 from 10 a.m. to 1 p.m.
Fall Gathering: Sunday, Nov. 3 from 1 to 4 p.m.
Luminary Assembly: Sunday, Dec. 15 beginning at 1 p.m. at the Hasson Coach House
Annual Meeting: Saturday, Jan 18 at 10:30 a.m.
Post the dates but not the times for some of the more distant events

6. Home Tour Update

The tour plans had included 8 homes, but was pared down to 5 or 6 with a Maryville College connection. To improve walkability the homes are grouped along Wilson, S. Court, Indiana and Hunter. Tickets may be purchased at any home and the visitor receives a paper map. Detailed information will be displayed on an easel at each home and on our website. Booties will be available protect the flooring, velvet ropes will protect rooms, and a “please no photography” sign will protect privacy of the home owners.

7. Yard-sale Planning

Chrissy and Jeff McNaughton will host the group sale on Saturday, April 13 from 7 a.m. to 2 p.m. at their home, 103 Stanley; proceeds will benefit the Association. Individuals can stage their own sales the day before then bring unsold items to the McNaughton home; all unsold items will be donated.

8. Spring Cleanup

Set for Saturday, March 23 from 10 a.m. to 1 p.m. — Supplies will be on the porch of the Hasson home, 206 Indiana.

9. Other

Communication to and participation of the neighborhood —
Sending newsletters to all residents in the neighborhood is expensive and may just end up being wasteful. A bulletin board in the park was suggested as a means of communication. Also postcards to non-email members might be a way to communicate better. Having the meetings here, at the Corner Market, might encourage more people to engage with the Neighborhood Association.
Motion to approve made by Chris A, seconded by Jeff for Jim and Hannah to work on a postcard carried unanimously and we’ll continue this discussion next time.
The Nextdoor application was briefly discussed as a way of better communicating within our neighborhood.

10. Adjournment at 8:04 p.m.

Motion to adjuorn by Chris H, seconded by Chris A carried unanimously

Next Meeting

April 1

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop, member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

Minutes for Feb. 4, 2017 Board Meeting
7 p.m. at the Home of Jim & Hannah Volk, 918 Hunter Lane

1. The meeting convened at 7:11 p.m.

Present: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chris Hackler welcome chair; Michelle Bishop, member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary

2. Approve Treasurer’s Report

Balance: $4,286.84 and our luminary expense will be minimal this year.
Motion by Jennifer, seconded by Laura to approve the Treasurer’s Report carried unanimously

3. Approve December Meeting Minutes

Motion by Jennifer, seconded by Todd to approve the minutes carried unanimously

4. Progressive Dinner Update

One hundred twenty five invitations have been sent for the Feb. 23rd dinner. The invitation includes a reminder about dues and a note about possibly non-host cooks contributing to the dinners. The board will contribute appitizers in a coordinated fashion to ensure variety. The dessert house should also have a nice punch as well as wine.
This event is not a fund raiser; funds are used to purchase wine and offset the cost of food to dinner hosts. Next year’s dinner fee may increase by $5 to $25, but there should be a senior discount.

5. Neighborhood & Park Cleanup

March 23rd from 10 a.m. to 1 p.m. was selected for the cleanup. Supplies and street sign-up will be on the front porch of Hasson home, 206 Indiana Ave. Perhaps a scout troop could be intereted in helping. The park will be handeled separately. Chris Hackler will head up this effort.

6. Neighborhood Sale

Saturday, April 13th from 7 a.m. to 2 p.m. was selected for the sale. Items can be taken to the McNaughton home the day before the sale.

7. Home Tour Update

The tour is planned for June 8th and we will need volunteers to help.

8. Annual Meeting Survey

To improve communication mail newsletters twice per year mailing beginning this summer. Since printing in color is costly maybe produce a black and white newsletter to resemble an old-time newspaper. Distribute door hangers for important announcements. The newsletter will continue to be published online quarterly.

9. Set Time and Place for Meetings

We will have all board meetings at the Maryville Corner Market beginning next month. Different board members will be responsible for snacks each time. The board will pay for wine and beer. The December meeting will focus on a recap of the year.
March 4: Laura
April 1: Jennifer
May 6: Ariane
June 3: Jeff
July: no meeting
Aug. 5: Jim
Sept. 9: Michelle
Oct. 7: Ariane
Nov. 4: Jennifer
Dec. 2: Laura

10. Other

Have a “College Hill” tree for the court-house Christmas Tree display and encourage neighbor
Maybe scout groups will help with neighborhood cleanup efforts
Make sure the mailed newsletter includes luminary building date
Wine tasting and dinner fundraiser of some sort everyother year
Plant-based fundraiser possibly in the fall – order forms and displays could be at the corner market and possibly involve other groups
Build 1100 luminaries this year

11. Adjournment 8:30 p.m.

Motion by Michelle, seconded by Chris to adjuourn carried unanimously

Next Board Meeting

March 4th

Current Board: Jim Volk, president; Ariane Schratter, vice-president & immediate past president; Todd Hasson, treasurer; Jennifer Hackler, membership chair; Laura Hasson, social chair; Chrissy McNaughton, newsletter chair; Chris Hackler welcome chair; Michelle Bishop, member-at-large; Jeff McNaughton, member-at-large; and Hannah Volk, secretary